Any journey supervisor who’s needed to guide and handle enterprise journeys with out the assistance of a journey administration firm (TMC) will know; it’s not a simple activity.
Endlessly looking for acceptable lodging on a number of web sites. Chasing down numerous invoices from quite a few workers. Ensuring all travelling workers are protected always. The record of duties goes on and on, and we haven’t even talked about attempting to remain inside your organization’s journey funds but!
On this information you’ll discover a evaluate of the prime 5 enterprise journey administration firms in Scotland. We’ll additionally briefly focus on the primary advantages of utilizing a journey administration firm, and the core options to search for when selecting which firm to go together with.
What are the primary advantages of utilizing a journey administration firm?
Saving cash, saving time, conserving workers protected and glad. These are the plain advantages that include utilizing a journey administration firm.
Listed here are simply among the methods fashionable enterprise journey administration firms will help you obtain these advantages:
- Negotiating the most effective offers: Journey administration firms will help you scale back the quantity you spend by negotiating the most effective enterprise journey charges in your behalf. They’ll additionally provide help to kind long-term partnerships with airways and inns that will help you minimize journey prices transferring ahead.
- Detailed journey and expense reviews: Optimizing your journey funds based mostly on earlier journeys is among the finest methods you possibly can scale back enterprise journey prices. Journey administration firms present detailed journey and expense reviews that will help you just do that. In addition they centralise your whole journey information in a single place, providing you with deeper perception into journey spend and journey programme efficiency.
- Save time with every part in a single place: Trendy company journey administration firms will let you centralise all enterprise journey processes. They need to offer you a single user-friendly platform that permits you to cope with every part from reserving and journey coverage compliance, to journey security administration and invoicing.
- Self-booking for added effectivity: Trendy journey administration platforms permit your workers to make their very own journey preparations. This implies no extra back-and-forth between you and a number of workers over what must be booked and why.
- Guaranteeing journey coverage compliance: You set journey insurance policies in place for a purpose; to cut back prices, streamline processes, and maintain workers protected. Inevitably although, workers usually make preparations that fall exterior your journey coverage. Through the use of a journey administration firm you possibly can cease this from occurring, as a result of their platform will flag or block any unauthorised bookings.
- Worker security and satisfaction: If you wish to maintain your workers completely satisfied and free from hurt whereas travelling, every journey must be managed effectively, and punctiliously. Trendy journey administration firms supply in depth threat administration, buyer assist, and even traveller monitoring options to make this as simple as attainable.
Options to search for when selecting a journey administration firm
Trendy journey administration firms will help you simply handle each facet of your organization’s enterprise journeys. However not all journey administration options are created equal!
Listed here are the primary options it is best to look out for when selecting your most popular resolution:
- In depth journey inventories: To persistently fulfil your enterprise journey wants, a contemporary journey administration platform ought to supply a variety of journey and lodging choices. This could embody the flexibility to guide totally different modes of transportation, comparable to trains and rental automobiles.
- Flexibility: Cancellations and last-minute modifications are sadly all too frequent within the enterprise journey world, so selecting a journey administration resolution with versatile reserving choices is crucial.
- Complete buyer assist: If issues go improper on a enterprise journey, you or the enterprise traveller concerned will want assist out of your journey administration firm. When you can’t simply get in contact with an actual human 24/7 to cope with any points that come up, the shopper assist they’re providing isn’t ok.
- Centralized bill assortment: One of many essential causes for utilizing a journey administration firm is to avoid wasting time and streamline processes. So no matter resolution you select, it ought to consolidate all of your month-to-month invoices into one single vendor bill.
- Reporting/information capabilities: Detailed journey/expense reviews, and intuitive information illustration are important for figuring out and implementing spend optimisation actions. Trendy journey administration firms ought to all the time present these options.
The 5 finest company journey administration firms in Scotland
Based mostly on the advantages and options mentioned above, under is our choose of the 5 prime company journey administration firms in Scotland:
TravelPerk presents an all-in-one digital resolution that helps you handle each facet of company journey. With TravelPerk, the whole enterprise journey reserving course of from begin to end is roofed inside one centralised platform.
In addition to the convenience of use this centralised system brings, TravelPerk additionally has many different options that set it aside:
- The world’s largest journey stock for flights and lodging suppliers.
- Built-in journey insurance policies and in-app approvals — this contains approval workflows, and the flexibility to customize strictness stage for every workflow.
- FlexiPerk, a cancellation coverage that permits you to cancel journey preparations as much as two hours earlier than departure with a assured refund of no less than 80%.
- 24/7 buyer assist with actual people and a 15-second response charge.
- TravelCare, a journey security and threat administration resolution that gives security alerts, and full visibility into all traveller areas and related dangers.
- Centralised invoicing for all enterprise journey — eradicating the necessity for bill requests and reminders.
- Versatile, intuitive, real-time reporting masking each facet of your enterprise journey, together with bills, carbon emissions and extra.
- Fast and painless VAT reclaim resolution.
- Enormous catalogue of integrations with third get together software program.
- TravelPerk Occasions, an occasions administration resolution that covers every part from kick-offs and offsites to events, enabling distant and hybrid groups to attach in actual life.
- Carbon offsetting with GreenPerk — to assist incorporate environmental sustainability into your journey program.
All-in-all, combining these options creates a complete journey administration platform that may seamlessly serve the enterprise journey wants of any firm, massive or small.
For Scottish-based firms, TravelPerk’s acquisition of UK enterprise journey specialist Click on Journey final yr makes it a very appropriate selection, because the platform has already gained a foothold within the UK.
See how TravelPerk makes enterprise journey stress free
2. EQ Journey
EQ Journey is a company journey administration firm based in 2011 and headquartered in Dunfermline in Scotland.
EQ Journey’s essential options embody:
- Flight, rail, resort, condo, and automobile reservations.
- On-line reserving platform with the flexibility to combine journey insurance policies.
- A 24-hour emergency contact staffed by the EQ staff.
- Personalised journey administration reviews, together with threat administration reporting.
- Convention and occasions administration.
- Incentive journey (journeys rewarded to prime performers in your organization).
- Scientific trial journey.
- Ancillary providers comparable to chauffeur rent, forex, ferries, passports and visas, airport parking, plane constitution and personal jet rent.
EQ Journey presents many helpful options for reserving journeys, however it isn’t a complete journey administration service. It doesn’t supply any expense administration or centralised invoicing options, or important options like versatile cancellation, VAT reclaim, third get together software program integration, or a carbon offsetting program.
It additionally makes use of Concur as its self-booking platform, which has obtained a number of evaluations on-line stating that the person interface just isn’t user-friendly.
3. Stewart Journey Administration
Based in 1972, Stewart Journey Administration is an skilled journey administration firm with its headquarters in Glasgow.
Though not solely targeted on the enterprise journey sector, Stewart Journey Administration nonetheless has lots to supply its company shoppers:
- Air, resort, rail, ferry and automobile bookings.
- International air ticketing platform that gives the most effective costs on over 900 airways throughout greater than 51 nations.
- On-line reserving portal with journey coverage integration.
- 24-hour emergency help service.
- Devoted account supervisor.
- Devoted convention and occasion administration staff.
- Tailor-made administration reporting, with post-trip journey information on demand.
- Versatile fee options (together with credit score phrases).
- Traveller monitoring — Stewart Journey Administration can immediately find all travellers in a particular space and speak to them by e mail or SMS message.
- Chauffeur service, visa/passport service, airport lounges, transfers and parking.
- Offshore and marine fares.
Stewart Journey Administration comes with a good vary of options, however is lacking essential options like versatile cancellations, VAT reclaim, and carbon offsetting.
4. The Journey Firm Edinburgh
The Journey Firm Edinburgh is an unbiased journey company with over 30 years of expertise within the journey business.
They provide leisure holidays and honeymoons in addition to enterprise journey administration providers. For companies, The Journey Firm Edinburgh presents numerous options:
- Air, resort, rail, ferry and automobile rent.
- Account Administration.
- Journey coverage administration (together with recommendations on how you can enhance compliance.)
- Conferences, incentives, conferences, and occasion administration.
- Traveller monitoring — with 24/7 emergency service.
- Multi-level, complete administration data obtainable on-line, in addition to specified periodic reviews.
- Reserving course of analysis.
- Price financial savings via value discount planning and implementation.
- Month-to-month invoicing — The Journey Firm Edinburgh can pay for every part in your behalf and invoice you as soon as monthly. They’ll additionally prepare invoice backs for meals and extra resort providers so your workers don’t need to pay upfront after which declare bills.
The Journey Firm Edinburgh has a large focus which incorporates many leisure journey providers, however in addition they supply loads of options for company shoppers. When you’re in search of an all-in-one digital resolution although, you received’t discover that right here. The Journey Firm Edinburgh don’t supply a single centralised platform for end-to-end journey reserving and administration. The service they provide is extra of a conventional, offline service.
5. Journey CTM
With its head workplace in London, Journey CTM was established in 1994, and focuses on designing customised journey options for its shoppers.
Journey CTM’s essential options embody:
- All modes of transport lined.
- Devoted strategic account supervisor.
- Person-friendly on-line reserving instrument with built-in approval workflows and journey coverage integration.
- Buyer-centric journey know-how, together with a suite of interconnected journey instruments.
- Occasions administration.
- Localised after-hours emergency journey assist.
- Traveller monitoring.
- Business-specific options — for occasion journey, sports activities journey, and ERM (power, assets, and marine) journey.
- Carbon reporting and offsetting.
- Traveller wellbeing reporting.
Journey CTM is a contemporary company journey administration resolution with helpful, customisable options. Nevertheless, the platform has restricted third-party software program integrations, can not assure 100% journey coverage compliance, and doesn’t supply versatile cancellation/journey options.
If you’re based mostly in Scotland and also you’re in search of a journey manegement resolution to assist your organization thrive, there are a lot of good choices obtainable. When you’re in search of an entire, highly-rated, end-to-end resolution, TravelPerk can greater than ship. When you’d like to seek out out extra about how TravelPerk can optimise your organization’s enterprise journey program, attain out for a free demo right now.